This notice describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’).
Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
Every member/patron has been asked, or will be asked upon joining, to complete a membership form. The information we collect and hold about our members/patrons includes the following:
The information we hold is important to us to enable us to contact members/patrons regarding future rehearsals, performances and social events. We will mainly do this via email but may occasionally contact you via post, telephone, text and social media.
We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.
Where we need to use your personal data for another reason, other than for the purpose for which we collected it, we will only use your personal data where that reason is compatible with the original purpose.
Should it be necessary to use your personal data for a new purpose, we will notify you before starting any new processing
Your personal details will be accessed by the committee and, where necessary, may be shared among the membership. We will not share your details with any other organisation or outside of the membership without prior consent from you.
We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We have put in place procedures to deal with any suspected data security breach and will notify you of a suspected breach where we are legally required to do so.
It is important to understand that you are in control of the data that we hold, and you can contact us at any time to update your data or to notify us if you do not want your data used for a certain purpose. You may also have your information deleted if you request it.
Under certain circumstances, by law you have the right to:
If you want to exercise any of the above rights, please email us.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
Any changes we may make to our privacy notice in the future will be updated on our website at www.salegass.org.uk
If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please email a member of the committee.
You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:
Information Commissioner's Office Wycliffe House
Cheshire SK9 5AF
Telephone - 0303 123 1113 (local rate) or 01625 545 745
Website - https://ico.org.uk/concerns