Privacy Policy

The Law is the true embodiment
Of everything that’s excellent.
It has no kind of fault or flaw,
And I, my Lords, embody the Law.

1. Purpose of this notice

This notice describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’).

Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

2. What information we hold about you

Every member/patron has been asked, or will be asked upon joining, to complete a membership form. The information we collect and hold about our members/patrons includes the following:

  • Full name
  • Postal address
  • Email address
  • Telephone number

3. How we use personal data we hold about you

The information we hold is important to us to enable us to contact members/patrons regarding future rehearsals, performances and social events. We will mainly do this via email but may occasionally contact you via post, telephone, text and social media.

Data retention

We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.

Change of purpose

Where we need to use your personal data for another reason, other than for the purpose for which we collected it, we will only use your personal data where that reason is compatible with the original purpose.

Should it be necessary to use your personal data for a new purpose, we will notify you before starting any new processing

4. Data Sharing

Your personal details will be accessed by the committee and, where necessary, may be shared among the membership. We will not share your details with any other organisation or outside of the membership without prior consent from you.

5. Data Security

We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We have put in place procedures to deal with any suspected data security breach and will notify you of a suspected breach where we are legally required to do so.

6. Rights of access, correction, erasure and restriction

It is important to understand that you are in control of the data that we hold, and you can contact us at any time to update your data or to notify us if you do not want your data used for a certain purpose. You may also have your information deleted if you request it.

Your rights in connection with personal data

Under certain circumstances, by law you have the right to:

  • Request access to your personal data. This enables you to receive details of the personal data we hold about you.
  • Request correction of the personal data that we hold about you.
  • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
  • Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this basis.

If you want to exercise any of the above rights, please email us.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

7. Changes to this notice

Any changes we may make to our privacy notice in the future will be updated on our website at

8. Contact us

If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please email a member of the committee.

You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:

Information Commissioner's Office Wycliffe House
Water Lane
Cheshire SK9 5AF

Telephone - 0303 123 1113 (local rate) or 01625 545 745

Website -

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